The new GDPR (General Data Protection Regulation) brings in much stricter rules around the use and protection of individual’s personal data.
When you’re doing your data landscaping exercise and assessing your data processing activities, make sure you create a plan to deal with the personal information contained on your card printer ribbon.
We can securely shred your old printer ribbon for free whenever you buy a new ribbon from us.
If you currently print your own ID cards, membership cards or other plastic cards using a plastic card printer, you might not realise that all of the personal data printed on your cards remains imprinted on the ribbon.
Which means anyone picking up the used ribbon after its been discarded would be able to retrieve all the information of your card holders. And that constitutes a data breach.
Anyone that buys a new card printer ribbon from The Card Network is eligible to use our ribbon shredding service for the disposal of their old ribbon.
How to use our ribbon shredding service
Once you have bought a new printer ribbon from us, simply email email@example.com your order number and advise that you wish us to shred your existing printer ribbon. Please mark ‘Ribbon Shredding’ as the subject of the email.
We will then email you a form to complete and send back with your used printer ribbon. The form will ask you if you wish to receive confirmation when the ribbon has been securely shredded.
Post the form and the ribbon to us at:
Production Department (Ribbon Shredding), The Card Network, Network House, St Ives Way, Sandycroft CH5 2QS.
Or you could invest in a plastic card printer that does the job for you
If you’re in the market for a new plastic card printer and GDPR is high up on your corporate agenda, buying a printer that automatically scrambles the printer ribbon is the ultimate in data security. Read more here
If you print your own ID cards, loyalty cards or membership cards using a plastic card printer, or you’re considering doing so in light of the new GDPR, there are a few things to consider:
How are you keeping your data safe?
How are you preventing unauthorised users from accessing your printer or ribbon?
Are you securely deleting the data left behind after the cards are printed?
Two plastic card printers stand out as being ‘GDPR’ ready – and here are the reasons why.
The IDP Smart 51
Why it’s great for GDPR
The Smart 51’s strength lies in making it very difficult for unauthorised people to access your data in the first place. It comes with the option of 2 locks to keep your printer and cards protected from unauthorised use.
Ribbon and card lock
As you’d expect, this lock keeps your ribbon and cards safe. Only the person with the key can unlock and use the printer – preventing bogus use.
We’ve heard a few stories of card printers going walkabout from reception desks, particularly in colleges. The Kensington lock secures the printer to a desk.
What else has it got going for it?
The Smart 51 is fast, powerful and prints high quality cards (up to 212 colour cards per hour and 720 single colour cards per hour). Its state-of-the-art CPU display makes it easy to use and it’s entirely scalable – you can choose to upgrade to double sided print, add encoding capabilities or lamination later.
The fact that it comes with a 5-year warranty (the longest in the market) shows the confidence that IDP Smart has in its printers.
Extended rear output hopper (usually an extra £40)
Easybadge Lite software
YMCKO ribbon, 300 prints
100 blank cards
5 year warranty
HID Fargo DTC1500
Why it’s great for GDPR
The HID Fargo DTC1500 comes with a host of distinctive security features that makes this plastic card printer the ultimate in data protection.
Unique printer ribbon resin scramble renders all the personal information unreadable
Just what is a resin scramble anyway?
If you use a direct-to-card plastic card printer, you might not realise that all the personal information for each card remains on the printer ribbon after its printed.
When you print the next card, the ribbon simply spools forward, leaving the information behind.
The DTC’s resin scramble feature hides all this information within a resin panel – rendering it unreadable. Which secures your data from any potential breach.
Standard password protection and AES 256 data encryption
Both features provide extra peace of mind and protection from any unauthorised use.
Custom watermark overlay
This allows you to lay your own logo or customised security image over your cards as a transparent watermark, making duplication of your cards almost impossible.
These key features are some of the reasons the DTC1500 is favoured by government organisations, healthcare facilities, schools and colleges.
What else has it got going for it?
The DTC1500 is a powerful, robust card printer, capable of printing 225 high quality colour cards per hour.
One of its big claims is its Low Cost, high-capacity consumables. This basically means that the ribbons are capable of printing more cards – making your ‘cost-per-card’ lower than it would be with other printers.
What’s the cost?
The HID Fargo DTC1500 comes with a higher price tag than the Smart 51s, but then you get what you pay for.
We currently have a printer package on offer for £1049 + VAT. This includes:
HID Fargo DTC 1500 single sided card printer with USB and ethernet
YMCKO Ribbon, 500 prints
200 blank cards
Built-in Swift ID® badging software (this software prints cards without saving records or databases, ideal for data security)
3-year warranty (printer and printhead).
If you need your software to do a little more, for example connect to Office Excel or MS Access, you can upgrade to CardPresso XS card software for an extra £120, or CardPresso XM for an extra £200.
Whatever printer you choose, make sure you shred your printer ribbon securely
Unless it’s the HID Fargo DTC1500 with its built-in resin scramble, don’t forget to build the shredding of your card printer ribbon into your data protection plans.
If you print your own ID cards, membership cards or other plastic cards in-house, be careful you don’t put yourself at risk of a data breach without realising it
GDPR (General Data Protection Regulation) is the hot topic in Boardrooms around country at the moment, and if it isn’t, it should be.
The new GDPR brings in far stricter rules around the use, storage and sharing of personal data, or ‘personally identifiable information’. This is any information relating to an individual: anything from a name, home address, photo, and even a computer’s IP address.
If you print your own ID cards or membership cards, have you considered the personal details left behind on the ribbon?
One of the key points of GDPR is the need to process information in
a manner that ensures its security, and
the obligation to implement measures that build data protection into your data processing activities.
If you use a direct-to-card plastic card printer, you might not realise that all of the personal information for each card remains on the printer ribbon after its printed.
The way that printer ribbons work is that they literally ‘spool’ along the length of the ribbon each time you print a card. They print the personal details required from one section of the ribbon, then wind onto the next section, leaving a record behind of the card that’s just been printed.
Which means anyone picking up the used ribbon after its been discarded would be able to retrieve all the information of your card holders.
Make sure you have a plan in place to ensure the information on your card printer ribbon is deleted effectively.
There are a few ways to do this:
Pull out the used printer ribbon and manually shred it
If you choose to go this way, make it part of the printing process, with an audit trail to follow. Capture the name of the person shredding it, and the date. GDPR requires you to maintain records of your processing activities and show they have been followed.
If you currently use a company to recycle your other office waste, they may also be able to recycle your printer ribbons and provide you with a certificate to confirm it has been shredded securely.
Choose a Plastic Card Printer that ‘scrambles’ the printer ribbon automatically for data protection
There are a small number of plastic card printers on the market with a ribbon scramble feature built-in, which makes all information contained on it unreadable.
The HID Fargo DTC 1500 is one of Fargo’s newest and most advanced Direct-to-card printers. It comes with a number of new built-in security features such as their unique resin scramble data protection feature. This provides an additional layer of security by hiding any information printed with a resin panel, rendering the panel unreadable.
The DTC 1500 also comes with a custom overlay watermark facility as standard and is equipped with standard password protection and AES 256 data encryption for additional peace of mind.
It’s a bit more expensive that most printers aimed at small-medium businesses, but you get what you pay for. If data security is right at the top of your organisation’s agenda, you might want to consider it.
Another way to get around the problem – or rather not cause it in the first place – is to use rewritable cards.
Rewritable cards don’t need ribbons to print. Instead they use thermal imaging and heat from the card printer to ‘transfer’ the required detail onto the card. They then use the same thermal imaging to erase the information on the card when you’re finished with it, ready for the next time.
In fact, you can erase and reprint the same card up to 500 times.
This makes rewritable cards ideal for temporary use, for example as temporary ID cards for visitors or for workers on short-term contracts – but not for anything you need to last for any length of time.
The downside is that you don’t get a brilliant quality of print with rewritable cards or any real durability, and they only ‘print’ in one colour, generally black or blue.
Also, the cards are expensive – instead of around £7 for 100, you’re looking at over £80 for 100. However you will see that investment back given you can use them time and time again.
And let’s not forget that you need a plastic card printer with rewritable technology in the first place – this is by no means standard in all models.
All Magicard printers come with rewritable technology included as standard, even the most basic level entry printer, the Pronto, which you can snap up for around £500.
Get it wrong and there are serious penalties, particularly for organisations that experience data breaches.
The new GDPR (General Data Protection Regulation) is nearly official. Although the regulation has been in place since 2016, from May 2018, it will become enforceable.
As an organisation, you’re probably someway through conducting an information audit, seeking to:
– Build a thorough picture of your ‘data landscape’ – i.e. documenting where your data is currently held and who you share it with,
– And what the lawful basis is for processing it. Do you need to regain the individual’s consent?
If you currently share your staff’s personal data with an ID Card Bureau and they print cards on your behalf, how does the regulation affect you?
The Data Landscape
If you outsource your ID card printing, you (as the Data Controller) are sharing personally identifiable information of your staff with an external third party (known as the Data Processor) which needs to be protected under the data protection principles of the GDPR.
It isn’t enough to just generate a list of your third-party suppliers or partners – organisations that process your personal data on your behalf – you also need to assess their procedures. Is the data being processed in a manner that ensures its security? Are they meeting their GDPR responsibilities as a Data Processor?
Lawful basis for processing & consent
You need to demonstrate that there is a lawful basis for processing data. In the case of ID cards this is simpler than most: you need your staff to wear their ID cards to access the building and complete their job responsibilities.
In this case, the processing of the data is necessary in relation to a ‘contract the individual has entered into’ – namely employment.
What are the risks of continuing to use an external card printing company?
Remember that your staff have the right to know where their data is stored, and you have an obligation to implement technical and organisational measures to show that you have built data protection into all your data processing activities.
First things first – you need to ensure that any third party processing your data has their own GDPR ‘ducks in a row’. Are they fully compliant?
Naturally there are risks when you aren’t controlling the data yourself. And the more third-party processors you use, the more that risk increases.
Don’t forget, under GDPR, if there is a data breach by one of your Data Processors, you are both liable (you as the Data Controller, the third party as the Processor) – even if there is nothing you could have done to prevent that breach. You are also reliant on the Processor informing you that a breach has occurred.
Failure to report a breach when it happens could result in a fine, as well as a fine for the actual breach itself.
Printing your own cards minimises your data risk
Bringing your ID card or membership card issuance inhouse allows you to manage the data risk, rather than relying on a third-party processor to process and store your data correctly and securely.
Investing in a Plastic Card Printer puts you in control of your own data:
You keep your personally identifiable information within your own controlled environment.
You manage when cards are printed, by whom and how the data is handled.
You manage the right for rectification and the right to be forgotten or restrict processing
You follow your own due process rather than relying on someone else to follow theirs.
Choose a plastic card printer with the necessary locks and security features, and you’ll ensure that no unauthorised personnel can access it.
If you choose to print your cards yourself, don’t forget about the data you leave behind
A lot of people don’t realise that the card printer ribbon retains the imprint of the personal information after the card has been printed.
Which means anyone picking up the used ribbon after its been discarded would be able to retrieve all the information of your card holders.
Make sure you build the shredding of your printer ribbon into your due process or you could buy a card printer that automatically ‘scrambles’ the ribbon for you. Read more here
Do a thorough data mapping
Whether you choose to carry on using an external supplier for your ID cards or you take them inhouse, make sure you consider all angles of the process. Where are the risks likely to lie?
Is the data transmitted securely, and kept on a password protected database for example? Is a data breach possible through not disposing of a card ribbon safely, or by sending cards through non-secured mail?
Considering the reasons you might fail to meet GDPR compliance is the best way to create a plan to ensure you don’t.
Choose to include your logo, or the logo of your event or conference from as little as £54.00 for 100.
Perfect for events or conferences
Custom designed RFID fobs are ideal for conferences or experiential marketing events where engagement with your brand is all important.
RFID tags can drive attendees to engage with your brand outside of the event walls and onto various digital platforms, as well as perform more practical uses like allow them to ‘tap’ for their lunch, or sign-up to a seminar (ensuring you capture their information).
Choose your colour of fob for no extra cost
Start by choosing the colour of your fob. Unlike unbranded key fobs which are usually only available in blue or black, you can also choose from red, white, blue, yellow and green. Plus the standard blue and black.
Then select how many colours you want to print in
The printable area is 24mm in diameter, which isn’t a huge space – so it’s best to keep your design as simple as possible.
Single colours and simple designs stand out well on a white background, but up to 4 spot colours are available. To add an extra colour is very cost-effective, so if you have a simple logo in 4 colours, it won’t cost you much extra.
Then consider the technology: 13.56mhz or 125 khz?
Our Printed RFID fobs are available in 13.56 mhz and 125 khz frequency.
At this point you might find yourself asking the question What’s the difference?
On the face of it, they both look the same, but what they’re capable of is quite different. Which one you need will depend on what reader you’re using and what you need your fobs to do.
125 Khz are low frequency and have lower power requirements. They transmit a small amount of data and are generally used for ‘read only’ requirements; i.e. where you just need them to perform a singular function like allow access.
13.56 mhz are higher frequency and more complex. They have read/write capabilities and are therefore capable of multiple functions. These are commonly used for ticketing for transport systems, cashless vending, turnstiles and much more.
MIFARE is widely regarded as the industry standard, but there are cheaper options available, like the Fudan 1K for example.
Basically, if you want your fobs to do anything other than allow low-security access, you’ll probably want a 13.56 mhz frequency fob.
Available across a range of technology
Our branded fobs can be programmed with the following technology:
MIFARE Classic® 1K (13.56 mhz)
MIFARE Classic® 4K (13.56 mhz)
Fudan 1K, 13.56 mhz
TK4200, 125 khz
EM4200, 125 khz
All MIFARE Classic® fobs contain genuine NXP chips.
If you’re unsure which technology you need, please contact us for advice – we’re more than happy to help.
Encoding and personalisation options
There are a range of personalisation and encoding options open to you, for example printing a number on the fob to read UID and print number to the fob. Please give us a call to talk these through and for a quote.
A great double sided printer for just £669.50 + VAT
The Magicard Enduro ID Card Printer is one of the best value ID card printers around, and regularly tops the best seller lists for quality of performance for a reasonable price.
If you have medium-high numbers of staff and you’re considering producing your own ID cards in-house for the first time, this is an ideal printer to get you started, particularly as it can grow with you – for example you can choose to add smart card encoding at a later date.
Prints up to 500 mono, single-sided cards per hour
Prints up to 125 colour, single-sided cards per hour
Choose an anti-counterfeiting watermark design to add to your cards for extra security
LED Colour display for ease of use
Also includes rewrite technology, allowing you to reuse and reprint the same card again and again – ideal for visitor passes or for temporary ID cards
It comes with Magicard’s 3-year limited warranty, and brilliant support from their UK-based support team if you need it.
If you’d like any further information please get in touch, or read more on Magicard’s website.
Improved features include the ability to print more than one image per tag, add additional price fields & use multiple currencies
The Evolis range of Edikio Price Tag Printers are the modern and professional way to produce price tags for display with your food and drink products.
The latest software updates just released from Edikio now allow you to:
Print more than one image or price on your tags
Until now, it’s only been possible to use one key image on your price tags. Now you can use further images to communicate necessary information to your consumers with the software’s multiple image management.
Print two price fields on each tag
You can now choose two ways to display prices, giving you more flexibility on how you price-up your product. Choose from additional fields such as price per unit, kilogram or sale price.
Manage your price lists across multiple locations
If you have shops in multiple locations, or have teams of people doing your outside catering, you need everyone to have access to the same price list and tag design.
You can now export your price list and layouts for each individual to import into their own systems.
Print dual-sided tags better with the Edikio Access or Flex
Double-sided tags allow you to have one side displaying the necessary consumer information, and the reverse to display the selling information that your staff need.
The software walks you through how to flip cards correctly so that there’s no waste when you print them manually.
Reorganise your categories when your needs change
You can now move items between categories whenever you want, so you can keep your product list organised.
No internet? No problem
You can now activate your Edikio software license when our computer’s offline. Ideal if you’re on an outside catering shoot in the middle of nowhere for example.
More price presets and currencies available in the design view
And for those of you who have suffered the agony of accidentally deleting your desired layout, there’s now the ability to ‘undo/redo’ your latest action.
How to update your software
Your software won’t automatically alert you to download the latest version, so to benefit from the latest features you’ll need to download the updates yourself.
Go to the Help menu and select ‘Check for software updates’.
This will then walk you through the steps to download the latest version.
As of November 2017, The IDP Smart-50 card printer range has been discontinued, and replaced with the new Smart-51; IDP’s next generation of mid-range card printers.
So what’s changed?
The official line is that the Smart 51-has inherited the most successful and proven elements of the Smart-50 card printers, but comes with superior speed and print quality.
Around 10% faster
The Smart-51 is 10% faster than its older cousin, and now boasts an impressive print speed of 5 seconds for a monochrome card (or 720 cards per hour) and 17 seconds for full colour.
So if you’re printing significant quantities of cards at any one time, you’ll notice the difference. The reduced printing noise is a welcome addition too.
The range also comes with a host of user-friendly features:
State of the art CPU display
A larger card loading capacity of up to 200 cards with the cover open
A new input hopper and removable output hopper
Support of transparent cards
Cartridge type laminate film loading
Al-in-one type lock system
A new metal frame body for the printing engine which makes for more stable card printing.
Various add-on options available
The Smart-51 is designed to be flexible, and to grow as your card needs change. You can choose the printer that suits you best now, and is therefore most cost-effective, with the confidence that it’s future proofed if you need to add on more capabilities later.
From the most basic model, you can easily add a flipper or laminator for dual sided printing or laminating, or add magnetic stripe, contact or contactless encoding technology if you need to.
Ribbons and consumables for the Smart 50 range still available
Although the Smart 50 printers themselves have been discontinued, we are advised that the Smart 50 ribbons and consumables will continue to be produced for a long time yet.
One thing to bear in mind that the new Smart 51 ribbons and consumables won’t work in the ‘old’ Smart 50s, and vice versa, so be careful when you’re ordering.
This software is ideal for first-time users, as it’s very easy and quick to set-up and use. The Easybadge App that comes along with it also allows you to create ID badges for staff at different locations easily, as they upload their photographs and details via the App.
5-year warranty as standard
All models come with IDP Smart’s unrivalled 5-year warranty, which show’s IDP Smart’s confidence in their technology.