The new GDPR (General Data Protection Regulation) brings in much stricter rules around the use and protection of individual’s personal data.
When you’re doing your data landscaping exercise and assessing your data processing activities, make sure you create a plan to deal with the personal information contained on your card printer ribbon.
We can securely shred your old printer ribbon for free whenever you buy a new ribbon from us.
If you currently print your own ID cards, membership cards or other plastic cards using a plastic card printer, you might not realise that all of the personal data printed on your cards remains imprinted on the ribbon.
Which means anyone picking up the used ribbon after its been discarded would be able to retrieve all the information of your card holders. And that constitutes a data breach.
Anyone that buys a new card printer ribbon from The Card Network is eligible to use our ribbon shredding service for the disposal of their old ribbon.
How to use our ribbon shredding service
Once you have bought a new printer ribbon from us, simply email firstname.lastname@example.org your order number and advise that you wish us to shred your existing printer ribbon. Please mark ‘Ribbon Shredding’ as the subject of the email.
We will then email you a form to complete and send back with your used printer ribbon. The form will ask you if you wish to receive confirmation when the ribbon has been securely shredded.
Post the form and the ribbon to us at:
Production Department (Ribbon Shredding), The Card Network, Network House, St Ives Way, Sandycroft CH5 2QS.
Or you could invest in a plastic card printer that does the job for you
If you’re in the market for a new plastic card printer and GDPR is high up on your corporate agenda, buying a printer that automatically scrambles the printer ribbon is the ultimate in data security. Read more here
If you print your own ID cards, loyalty cards or membership cards using a plastic card printer, or you’re considering doing so in light of the new GDPR, there are a few things to consider:
How are you keeping your data safe?
How are you preventing unauthorised users from accessing your printer or ribbon?
Are you securely deleting the data left behind after the cards are printed?
Two plastic card printers stand out as being ‘GDPR’ ready – and here are the reasons why.
The IDP Smart 51
Why it’s great for GDPR
The Smart 51’s strength lies in making it very difficult for unauthorised people to access your data in the first place. It comes with the option of 2 locks to keep your printer and cards protected from unauthorised use.
Ribbon and card lock
As you’d expect, this lock keeps your ribbon and cards safe. Only the person with the key can unlock and use the printer – preventing bogus use.
We’ve heard a few stories of card printers going walkabout from reception desks, particularly in colleges. The Kensington lock secures the printer to a desk.
What else has it got going for it?
The Smart 51 is fast, powerful and prints high quality cards (up to 212 colour cards per hour and 720 single colour cards per hour). Its state-of-the-art CPU display makes it easy to use and it’s entirely scalable – you can choose to upgrade to double sided print, add encoding capabilities or lamination later.
The fact that it comes with a 5-year warranty (the longest in the market) shows the confidence that IDP Smart has in its printers.
Extended rear output hopper (usually an extra £40)
Easybadge Lite software
YMCKO ribbon, 300 prints
100 blank cards
5 year warranty
HID Fargo DTC1500
Why it’s great for GDPR
The HID Fargo DTC1500 comes with a host of distinctive security features that makes this plastic card printer the ultimate in data protection.
Unique printer ribbon resin scramble renders all the personal information unreadable
Just what is a resin scramble anyway?
If you use a direct-to-card plastic card printer, you might not realise that all the personal information for each card remains on the printer ribbon after its printed.
When you print the next card, the ribbon simply spools forward, leaving the information behind.
The DTC’s resin scramble feature hides all this information within a resin panel – rendering it unreadable. Which secures your data from any potential breach.
Standard password protection and AES 256 data encryption
Both features provide extra peace of mind and protection from any unauthorised use.
Custom watermark overlay
This allows you to lay your own logo or customised security image over your cards as a transparent watermark, making duplication of your cards almost impossible.
These key features are some of the reasons the DTC1500 is favoured by government organisations, healthcare facilities, schools and colleges.
What else has it got going for it?
The DTC1500 is a powerful, robust card printer, capable of printing 225 high quality colour cards per hour.
One of its big claims is its Low Cost, high-capacity consumables. This basically means that the ribbons are capable of printing more cards – making your ‘cost-per-card’ lower than it would be with other printers.
What’s the cost?
The HID Fargo DTC1500 comes with a higher price tag than the Smart 51s, but then you get what you pay for.
We currently have a printer package on offer for £1049 + VAT. This includes:
HID Fargo DTC 1500 single sided card printer with USB and ethernet
YMCKO Ribbon, 500 prints
200 blank cards
Built-in Swift ID® badging software (this software prints cards without saving records or databases, ideal for data security)
3-year warranty (printer and printhead).
If you need your software to do a little more, for example connect to Office Excel or MS Access, you can upgrade to CardPresso XS card software for an extra £120, or CardPresso XM for an extra £200.
Whatever printer you choose, make sure you shred your printer ribbon securely
Unless it’s the HID Fargo DTC1500 with its built-in resin scramble, don’t forget to build the shredding of your card printer ribbon into your data protection plans.
We’ve just pinned down our turnaround times to make it easier when ordering a custom printed product from us.
Standard Turnaround time
Our Standard Turnaround time is 10 working days from card proof approval.
Whenever you place an order for custom printed cards from us, we’ll always send you a PDF proof of your artwork to sign-off. Approve that, and in most cases, we’ll also send you an actual card proof from our printing press to sign-off too. That way, you’ll know exactly what to expect from the final cards.
When you approve the card proof, we’ll get your run of printed cards to you within 10 working days.
You can choose to skip the card proof stage if you need your cards faster.
Fast Track Turnaround service
You can upgrade to our 7-working day Fast Track Turnaround for just £30.
The same applies as above – we’ll get your order to you within 7 working days of you signing off the card proof.
If your deadlines are tight, you can choose to move directly to print from PDF approval and skip the actual card proof.
Most plastic card companies will print on the reverse of the card within the same quoted price, or for a bit extra.
So when you’re thinking about your design, here are a few ways to really make the back count.
Cloakroom Tags – branding, a disclaimer and even sponsorship
The back of your Cloakroom Tags is the perfect place for your disclaimer and Ts and Cs, but also for a message in your brand’s distinctive tone of voice, like Rocksalt’s “If you’ve got this ticket, we’ve still got your stuff.”
Atul Kochhar’s Benares Restaurant uses the back as a sponsorship opportunity – with Cobra taking pride of place. Perfect partnership.
Membership Cards – Fixture lists, sponsorship and member benefits
There’s loads of ways to maximise the opportunity presented by the back of your membership cards. We have a number of clubs that print their fixtures on the reverse and others that promote other club facilities.
It’s also prime advertising space. Offer it up to the right sponsor, and you can easily cover the cost of the cards, and enhance your own brand image at the same time. Think about relevant local partners or national brands that would be interested in the profile of your membership, or even brands that you sell internally that may want extra promotion (for example food or drink providers).
You can also use the back to remind members of the benefits or discounts available to them.
Hotel key cards
There’s loads you can do here. Promote other services available in the hotel like your spa or restaurant, raise awareness of a special offer or give a discount on a repeat booking.
You could also use it to remind guests of useful numbers or opening/checkout or breakfast times, like Carden Park in Cheshire does for example.
Discounts, offers and text relating to the loyalty scheme are all ideally placed on the back so you don’t have to mess up the branding and design on the front. Put your social media buttons on there too.
Or you could include a guest message encouraging card holders to call to book or pre-order for example, like Kemps Bistro in Liverpool have done here.
Bar tab cards
We’ve all got home after a night out to discover a bar tab card in our pocket. Which can mean only one thing – your bank card isn’t. A message on the back of the bar tab card is reassuring, and can be as fun as you like.
Basically, the back of a plastic card is up for grabs, and if you’re going to the expense of getting cards printed, it’s worth maximising the potential of both sides. You could of course include a QR code, signature strips or include blank panels that you can write members’ details or expiry dates on for example.
Whatever the size of your event or conference, first impressions count. The car parking, the pathfinder signage and welcome branding; it all counts towards determining your guests’ initial impressions of your event.
And the same goes for their name badge.
So rather than printing out their names in Times New Roman and buying the same old throw-away badge holders, turn it into an opportunity.
Branded, personalised name badges make a big impression
Greeting attendees with a branded, plastic name badge conveys a far more professional image than a paper one ever could.
It’s also a key branding opportunity: one that’s on show for the whole of the conference or event, and will be prominent in any photography or media coverage.
So what’s the best – and most cost-effective – way to do it?
These aren’t as expensive as you might think. The model you’ll need (and therefore the cost involved) will depend on how much of a workhorse you need it to be. Entry level plastic card printers like the Evolis Badgy start at around £650 and are perfectly good for the light user, though you can spend up to £3,000 on an all-singing, all-dancing model if you need to produce large volumes of cards quickly.
Most are small and lightweight, easy to carry around and designed to sit comfortably on a registration desk.
Before the event, set up the design template you want printed on the badges (you do this through the card design software) and do some test runs.
You can then pre-print attendees names so that they’re ready for them as soon as they arrive, or if you want to minimise wastage, print them when they turn up on the day.
Speed the process up by having the base cards pre-printed
Where this doesn’t work so well is when you have large numbers of people arriving at the same time.
One way to speed up the process is by having the card design pre-printed onto astock of cards, so all you have to do is over-print the name on the day.
The most cost-effective way to do this (particularly in large numbers) is for a plastic card bureau to print a bank of cards, which you then put through your own ID card printer when required.
The bigger the run of cards at the bureau, the cheaper the unit price. So if you have a number of events planned throughout the year, think ahead and order all your cards now to make it most cost-effective.
Need the cards to be more than just name badges?
Using a card bureau is often the best way if you need the cards to do something more than just identify the wearer. For example, if you want the cards to also act as an access control card, or smart card; allowing the attendee to access VIP areas of a conference for example; it’s quicker and easier to have these capabilities already programmed rather than trying to do it on the day.
Then think about how your attendees will wear them
If you’ve spent time creating beautifully branded name badges, make sure they are shown off to their full advantage. Some card holders can encroach on the design; others require you to punch a hole in the card to attach to a lanyard or holder.
The easiest way to let the name badges take centre stage is to use a pin/crocodile clip, that affixes onto the card via an adhesive pad.
Want to recycle and re-use the cards?
Thousands of name badges end up in the bin at the end of conferences, but there is a way to re-use them.
A re-writable ID card printer, like the Evolis Tattoo, allows you to rewrite and reprint the same card up to 500 times.
Which not only makes it rather clever, but also highly economical and environmentally efficient.
So ask your attendees to hand their badges in at the end of the conference, erase the name and you’ll have a card ready for your next event. The branding design that was pre-printed by the card bureau won’t be erased; just the name details you entered through your own card printer.
One thing to note: you’ll need to buy rewritable cards, regular plastic cards won’t do it.
Of course if your budget will stretch to a self-service registration kiosk that automates the entire registration and badging process, then brilliant. But if it doesn’t, there’s still plenty you can do to improve the way you badge your attendees.
How to re-use and re-issue your name badges at your next event or conference
If you run events or conferences, you’ll know that you never get back all those name badges you’ve spent time creating.
Usually, a big pile of them end up in the bin by the door. Or most commonly, the attendee doesn’t hand their name badge back in – and they end up in the bin by their door.
If you’ve spent time and money on your name badges and holders, this can be rather annoying.
Not to mention wasteful, and bad for the environment.
So what’s the answer?
There is a way you can reissue your name badges with a new name at your next event – using a rewritable card printer.
Rewritable card printers, like the Evolis Tattoo, are different to regular card printers in that they use rewrite technology rather than printer ribbons. The benefit of this printing method means that the print can be erased and new details printed time and time again, on the same card.
In fact, the same card can be erased and reprinted up to 500 times.
So rather than your name badges being one-use-only, they could carry on badging attendees at future events, and on, and on.
The benefits of using plastic cards for name badges
When you choose to print your name badges as plastic cards rather than paper, you’re making a statement that you value your attendees’ presence. They convey a more professional image, and are a valuable branding tool – one that’s on show for the whole of the conference (and appears in all the photographs).
Although more expensive than their paper counterparts, using rewritable cards means you’ll save money in the long run by reusing them, and help with your company’s environmental policy too.
Now you just need to ensure they get handed back in
The easiest way to do this is to set up a stand by the exit with a sealed box, asking people politely to drop their name badges through the slot as they leave. You could also add an incentive for doing so; say a bottle of champagne to the first card pulled out.
Using a sealed box protects your attendee’s privacy and is more secure, preventing unwanted guests from finding a name badge and gaining access without your permission.
Read more about rewritable card printers and rewritable cards.
We accept all brands of plastic card printer, and doesn’t have to be working
Your current card printer doesn’t have to be an Evolis to qualify, and it doesn’t matter if it’s not currently working. All we ask is that it’s a complete printer – i.e. not in parts.
So if you’re experiencing poor print quality that isn’t improved by a cleaning kit, or you’re looking to upgrade to more sophisticated capabilities, don’t just recycle your current printer – trade-it in for money off a new one.
For more information, get in touch with us at email@example.com, 0344 225 2303 or via LiveChat.
There’s a fair bit of jargon when it comes to printed plastic cards. Here’s how to know your LoCo from your HiCo (and whether you need them at all).
You’ll notice that plastic cards are measured in microns rather than mm’s. This refers to the thickness of the card. A standard bank cards is 760 microns. Some discount cards or appointment cards can be thinner, often 680 or 420 microns.
Always check the microns so you know what you’re getting. The higher the microns, the thicker and better quality the card will be.
Magnetic stripe (often referred to as mag stripe)
Whether or not you need plastic cards with magnetic stripes depends on what you want them to do, and whether you have the system that works with them.
For example, if you have the technology that allows members to ‘swipe’ through a turnstile, access lockers or buy their lunch, you’ll need a magnetic stripe on the back of the card.
Mag stripes come encoded or unencoded. If you want them to be supplied already encoded (i.e. programmed to work with your system), you’ll need to provide the relevant information to the card supplier. Or they can be sent unencoded, for you to ‘match up’ at your end. Consult the user manual that came with your system for more information.
HiCo or LoCo?
Next you’ll need to decide if you need a HiCo or LoCo mag stripe. HiCo are typically black, whereas LoCo are usually brown.
HiCo magstripesare more secure and stable. They are commonly used in situations where cards are frequently swiped and the need for security is higher (for example in accessing a building).
LoCo magstripes are fine in situations where security is less important and the need for the card to hold information is temporary; for example gift cards or hotel key cards.
Mifare cards/smart cards Smart cards or Mifare cards are capable of many functions, thanks the chip contained within them. They are commonly used for access control, transport, ticketing, smart wallets etc. The Oyster Card is a well-known example of a smart card – capable of being ‘loaded’ with money and scanned by readers.
Smart cards can be printed on and branded in the same way that regular cards can. They’re more expensive than a regular plastic card, because they’re capable of so much more.
Other features to personalise cards You can also choose to include a range of features on your printed plastic cards, for example signature panels, bar codes or QR codes. These usually cost extra, so consider whether you actually need them before ordering.
One other thing – check what the card is made of
Don’t just assume that the plastic cards are 100% plastic. Some printed plastic cards have a cardboard inner core, particularly if sourced from the Far East, which results in a much lower quality card. It impacts on colour definition and vibrancy – you’ll often see a border around the card where the cardboard ends, and they aren’t as durable.
If you need any help on ordering printed plastic cards, our friendly team are happy to answer any questions.
Most clubs use a card bureau to issue their membership cards, or print their own in-house. A combination of the two may be most cost-effective…
With 2015 nearly upon us, many clubs and organisations are in the throes of organising their membership programme for the new year. Printing the actual membership cards themselves is often the biggest expense to bear, so here are a few ways you can save money and reduce admin time.
First – consider the most cost-effective way to print the cards
The two main options here are: a) invest in a plastic card printer and print your own, or b) have them printed by a plastic card supplier (a card bureau).
Which path you choose will depend greatly on how many membership cards you need to print, and how often throughout the year you need to print them.
If it’s a one-off run of hundreds of cards, outsourcing to a card bureau will always be cheaper than investing in a card printer and consumables. However that’s in terms of one-off costs – a plastic card printer does begin to return value after a few years of use – but depending on how much a work horse it is, it may not last much longer than that.
If you only print small quantities of cards, an entry-level card printer like the Badgy may be your best bet. Yes you’ll have to buy consumables and you’ll have the initial outlay, but you’ll also have the flexibility of printing one or two membership cards throughout the year, whenever you need them.
Or you could do both and save money
If you print a significant number of membership cards, and need to issue new ones throughout the year, have your card bureau run a quantity of unpersonalised membership cards, for overprinting with new members’ details throughout the year.
This in effect creates a ‘bank’ of membership cards for when you need them – produced professionally so they don’t look any different from the initial run. The card bureau can then overprint members’ names and numbers when required – or you can run them through your own card printer.
This route cuts down on reordering costs throughout the year, and if you choose the card bureau route, the need to invest in a card printer at all. The Card Network offer this overprinting service – please get in touch with us for more information.
If you’re going to be using a plastic card printer for all, or part of your programme…
… make sure you’re using the right ribbon
The range of different printer ribbons out there can be a bit bewildering. In order to keep your printing costs down, choose the right ribbon for the job.
If you’re printing double sided membership cards yourself, on a double-sided printer, the most common mistake is using a YMCKO ribbon, rather than a YMCKOK one.
A YMCKOK ribbon basically has a second black panel, and is designed specifically for use with double sided card printers. It allows you to print full colour on the front of the card and black on thereverse – making it ideal for clubs who print graphics on the front, but only sparse details on the back.
If you were to use a YMCKO ribbon instead, you would have to use all 5 panels on the front, then all 5 panels on the back. The result? You use up the ribbon twice as fast.
However if you just want to overprint a member’s details (like name and membership number) onto an already printed card, you don’t need an all singing, all dancing ribbon. A single-colour ribbon could do the job just fine. You can get ribbons in a choice of colours, including silver and gold, and the cost is considerably cheaper per print than using an YMCKO ribbon.
Also think about the quantity of membership cards you need to produce and don’t overbuy on printer capacity. Each ribbon is capable of printing a certain number of cards, so if you only need a handful on an irregular basis, don’t shell out on a 1000 capacity ribbon when 200 would do. Especially as ribbons have a shelf-life – generally of about a year.
What do you do with your used gift cards & old printed plastic cards?
We generally have a load of old printed plastic cards lying around (no surprise there).
There are only so many guitar picks we can make, especially given we don’t even play the guitar. And we already have an inexhaustible supply of ice scapers. So we’re always looking for new ways to recycle them.
Here are a few different ways you can get crafty and put your old loyalty cards, gift cards or discount cards to good use.
1. Adorn your door with a festive loyalty card wreath
Definitely our favourite this one. We’ve started on ours, so we’ll let you know how it goes. But we doubt very much it will ever look as good as this by Lauren Venell.
2. Turn it into a lunch fork
This clever fella came up with the idea of a pocket sized piece of disposable cutlery. Ta Dah! The credit card fork was born. Easy to carry and doesn’t cost you anything. Brilliant.
3. Create some stables for your nativity.
Get the kids involved in sticking together some of your old printed plastic cards to make miniature buildings – the cards make good walls and roofs.
We’ve had a lot of fun making sheds for the sheep, but you’ll note we’re not showing any photos. There’s a good reason for this.
4.Make a necklace
It’s hard to believe that this necklace is made out of Starbucks gift cards, but it is. You’ll have to put some serious time and care into pulling this one off, but we reckon no-one would know what it’s made of when you’re done.
5. Bookmarks and paperclips
Bookmarks with a difference – good little stocking filler gifts. You can find some templates & how to do it here
6. Mini blackboard plant markers for the garden
Another great idea this. Get some blackboard paint and a plastic fork and hey presto, you’ve got some funky little plant markers. You’ll have to source a grease pencil though (whatever that is) as obviously chalk isn’t exactly weather proof.
If you’re looking for a few ideas that take a bit less time and effort, here are a few suggestions:
– Cut out some collar stays for your shirts
– Put them in your cutlery drawer – printed plastic cards are great for scraping up biscuit doughor pastry
– Give them to young kids to put in their purses and play pretend ‘shop’ with
– They make great art implements for kids – use them with paint and get them to scrape the paint along the paper
– Put them in the toolbox for the next DIY job, they’re perfect for smoothing on Polyfilla or scraping jobs.
Any other ideas? Have you created a full Noah’s ark out of last year’s gift cards? Please let us know. Oh, and send pics.