The new GDPR (General Data Protection Regulation) brings in much stricter rules around the use and protection of individual’s personal data.
When you’re doing your data landscaping exercise and assessing your data processing activities, make sure you create a plan to deal with the personal information contained on your card printer ribbon.
We can securely shred your old printer ribbon for free whenever you buy a new ribbon from us.
If you currently print your own ID cards, membership cards or other plastic cards using a plastic card printer, you might not realise that all of the personal data printed on your cards remains imprinted on the ribbon.
Which means anyone picking up the used ribbon after its been discarded would be able to retrieve all the information of your card holders. And that constitutes a data breach.
Anyone that buys a new card printer ribbon from The Card Network is eligible to use our ribbon shredding service for the disposal of their old ribbon.
How to use our ribbon shredding service
Once you have bought a new printer ribbon from us, simply email firstname.lastname@example.org your order number and advise that you wish us to shred your existing printer ribbon. Please mark ‘Ribbon Shredding’ as the subject of the email.
We will then email you a form to complete and send back with your used printer ribbon. The form will ask you if you wish to receive confirmation when the ribbon has been securely shredded.
Post the form and the ribbon to us at:
Production Department (Ribbon Shredding), The Card Network, Network House, St Ives Way, Sandycroft CH5 2QS.
Or you could invest in a plastic card printer that does the job for you
If you’re in the market for a new plastic card printer and GDPR is high up on your corporate agenda, buying a printer that automatically scrambles the printer ribbon is the ultimate in data security. Read more here
If you print your own ID cards, loyalty cards or membership cards using a plastic card printer, or you’re considering doing so in light of the new GDPR, there are a few things to consider:
How are you keeping your data safe?
How are you preventing unauthorised users from accessing your printer or ribbon?
Are you securely deleting the data left behind after the cards are printed?
Two plastic card printers stand out as being ‘GDPR’ ready – and here are the reasons why.
The IDP Smart 51
Why it’s great for GDPR
The Smart 51’s strength lies in making it very difficult for unauthorised people to access your data in the first place. It comes with the option of 2 locks to keep your printer and cards protected from unauthorised use.
Ribbon and card lock
As you’d expect, this lock keeps your ribbon and cards safe. Only the person with the key can unlock and use the printer – preventing bogus use.
We’ve heard a few stories of card printers going walkabout from reception desks, particularly in colleges. The Kensington lock secures the printer to a desk.
What else has it got going for it?
The Smart 51 is fast, powerful and prints high quality cards (up to 212 colour cards per hour and 720 single colour cards per hour). Its state-of-the-art CPU display makes it easy to use and it’s entirely scalable – you can choose to upgrade to double sided print, add encoding capabilities or lamination later.
The fact that it comes with a 5-year warranty (the longest in the market) shows the confidence that IDP Smart has in its printers.
Extended rear output hopper (usually an extra £40)
Easybadge Lite software
YMCKO ribbon, 300 prints
100 blank cards
5 year warranty
HID Fargo DTC1500
Why it’s great for GDPR
The HID Fargo DTC1500 comes with a host of distinctive security features that makes this plastic card printer the ultimate in data protection.
Unique printer ribbon resin scramble renders all the personal information unreadable
Just what is a resin scramble anyway?
If you use a direct-to-card plastic card printer, you might not realise that all the personal information for each card remains on the printer ribbon after its printed.
When you print the next card, the ribbon simply spools forward, leaving the information behind.
The DTC’s resin scramble feature hides all this information within a resin panel – rendering it unreadable. Which secures your data from any potential breach.
Standard password protection and AES 256 data encryption
Both features provide extra peace of mind and protection from any unauthorised use.
Custom watermark overlay
This allows you to lay your own logo or customised security image over your cards as a transparent watermark, making duplication of your cards almost impossible.
These key features are some of the reasons the DTC1500 is favoured by government organisations, healthcare facilities, schools and colleges.
What else has it got going for it?
The DTC1500 is a powerful, robust card printer, capable of printing 225 high quality colour cards per hour.
One of its big claims is its Low Cost, high-capacity consumables. This basically means that the ribbons are capable of printing more cards – making your ‘cost-per-card’ lower than it would be with other printers.
What’s the cost?
The HID Fargo DTC1500 comes with a higher price tag than the Smart 51s, but then you get what you pay for.
We currently have a printer package on offer for £1049 + VAT. This includes:
HID Fargo DTC 1500 single sided card printer with USB and ethernet
YMCKO Ribbon, 500 prints
200 blank cards
Built-in Swift ID® badging software (this software prints cards without saving records or databases, ideal for data security)
3-year warranty (printer and printhead).
If you need your software to do a little more, for example connect to Office Excel or MS Access, you can upgrade to CardPresso XS card software for an extra £120, or CardPresso XM for an extra £200.
Whatever printer you choose, make sure you shred your printer ribbon securely
Unless it’s the HID Fargo DTC1500 with its built-in resin scramble, don’t forget to build the shredding of your card printer ribbon into your data protection plans.
The new GDPR (General Data Protection Regulation) is nearly official. Although the regulation has been in place since 2016, from May 2018, it will become enforceable.
As an organisation, you’re probably someway through conducting an information audit, seeking to:
– Build a thorough picture of your ‘data landscape’ – i.e. documenting where your data is currently held and who you share it with,
– And what the lawful basis is for processing it. Do you need to regain the individual’s consent?
If you currently share your staff’s personal data with an ID Card Bureau and they print cards on your behalf, how does the regulation affect you?
The Data Landscape
If you outsource your ID card printing, you (as the Data Controller) are sharing personally identifiable information of your staff with an external third party (known as the Data Processor) which needs to be protected under the data protection principles of the GDPR.
It isn’t enough to just generate a list of your third-party suppliers or partners – organisations that process your personal data on your behalf – you also need to assess their procedures. Is the data being processed in a manner that ensures its security? Are they meeting their GDPR responsibilities as a Data Processor?
Lawful basis for processing & consent
You need to demonstrate that there is a lawful basis for processing data. In the case of ID cards this is simpler than most: you need your staff to wear their ID cards to access the building and complete their job responsibilities.
In this case, the processing of the data is necessary in relation to a ‘contract the individual has entered into’ – namely employment.
What are the risks of continuing to use an external card printing company?
Remember that your staff have the right to know where their data is stored, and you have an obligation to implement technical and organisational measures to show that you have built data protection into all your data processing activities.
First things first – you need to ensure that any third party processing your data has their own GDPR ‘ducks in a row’. Are they fully compliant?
Naturally there are risks when you aren’t controlling the data yourself. And the more third-party processors you use, the more that risk increases.
Don’t forget, under GDPR, if there is a data breach by one of your Data Processors, you are both liable (you as the Data Controller, the third party as the Processor) – even if there is nothing you could have done to prevent that breach. You are also reliant on the Processor informing you that a breach has occurred.
Failure to report a breach when it happens could result in a fine, as well as a fine for the actual breach itself.
Printing your own cards minimises your data risk
Bringing your ID card or membership card issuance inhouse allows you to manage the data risk, rather than relying on a third-party processor to process and store your data correctly and securely.
Investing in a Plastic Card Printer puts you in control of your own data:
You keep your personally identifiable information within your own controlled environment.
You manage when cards are printed, by whom and how the data is handled.
You manage the right for rectification and the right to be forgotten or restrict processing
You follow your own due process rather than relying on someone else to follow theirs.
Choose a plastic card printer with the necessary locks and security features, and you’ll ensure that no unauthorised personnel can access it.
If you choose to print your cards yourself, don’t forget about the data you leave behind
A lot of people don’t realise that the card printer ribbon retains the imprint of the personal information after the card has been printed.
Which means anyone picking up the used ribbon after its been discarded would be able to retrieve all the information of your card holders.
Make sure you build the shredding of your printer ribbon into your due process or you could buy a card printer that automatically ‘scrambles’ the ribbon for you. Read more here
Do a thorough data mapping
Whether you choose to carry on using an external supplier for your ID cards or you take them inhouse, make sure you consider all angles of the process. Where are the risks likely to lie?
Is the data transmitted securely, and kept on a password protected database for example? Is a data breach possible through not disposing of a card ribbon safely, or by sending cards through non-secured mail?
Considering the reasons you might fail to meet GDPR compliance is the best way to create a plan to ensure you don’t.
As of November 2017, The IDP Smart-50 card printer range has been discontinued, and replaced with the new Smart-51; IDP’s next generation of mid-range card printers.
So what’s changed?
The official line is that the Smart 51-has inherited the most successful and proven elements of the Smart-50 card printers, but comes with superior speed and print quality.
Around 10% faster
The Smart-51 is 10% faster than its older cousin, and now boasts an impressive print speed of 5 seconds for a monochrome card (or 720 cards per hour) and 17 seconds for full colour.
So if you’re printing significant quantities of cards at any one time, you’ll notice the difference. The reduced printing noise is a welcome addition too.
The range also comes with a host of user-friendly features:
State of the art CPU display
A larger card loading capacity of up to 200 cards with the cover open
A new input hopper and removable output hopper
Support of transparent cards
Cartridge type laminate film loading
Al-in-one type lock system
A new metal frame body for the printing engine which makes for more stable card printing.
Various add-on options available
The Smart-51 is designed to be flexible, and to grow as your card needs change. You can choose the printer that suits you best now, and is therefore most cost-effective, with the confidence that it’s future proofed if you need to add on more capabilities later.
From the most basic model, you can easily add a flipper or laminator for dual sided printing or laminating, or add magnetic stripe, contact or contactless encoding technology if you need to.
Ribbons and consumables for the Smart 50 range still available
Although the Smart 50 printers themselves have been discontinued, we are advised that the Smart 50 ribbons and consumables will continue to be produced for a long time yet.
One thing to bear in mind that the new Smart 51 ribbons and consumables won’t work in the ‘old’ Smart 50s, and vice versa, so be careful when you’re ordering.
This software is ideal for first-time users, as it’s very easy and quick to set-up and use. The Easybadge App that comes along with it also allows you to create ID badges for staff at different locations easily, as they upload their photographs and details via the App.
5-year warranty as standard
All models come with IDP Smart’s unrivalled 5-year warranty, which show’s IDP Smart’s confidence in their technology.
Banish the blues (and greys and dark greens) with our new collection of brightly coloured ID Card Holders and Lanyards.
They might not bring sunshine into your life in the way a holiday to Barbados would, but the bright spring colours are bound to cheer your surroundings up a bit. Choose from pink, yellow, orange and purple.
What’s more, our new collection of card holders are manufactured right here in the North-West, so you can proudly Buy British.
PART OF A WALES-WIDE SCHEME TO HELP THE DISABLED ACCESS THE ARTS
The Card Network in Sandycroft has just begun to print the first ever Hynt cards, part of a new initiative to support disabled patrons and their Carers in accessing the arts at venues across Wales.
Hynt, which launched at the beginning of April in Cardiff, is a pan-Wales initiative, commissioned by Arts Council of Wales and managed by Creu Cymru in partnership with Diverse Cymru.
Hynt is made of three main components: a centrally administered card scheme, entitling cardholders to a ticket, free-of-charge for a Carer or Personal Assistant; a website providing a range of accessibility information; and an ongoing training programme for its network of venues.
The Card Network were awarded with the contract for the production and administration of the Hynt card, mainly thanks to their experience of delivering similar programmes.
ID card specialists
For the last ten years, The Card Network has managed and administered the Cinema Exhibitors Association (CEA card) – a national card scheme for disabled guests visiting the cinema. Disabled patrons with a valid CEA card are also eligible for one complimentary ticket for their carer.
Neal Smith, MD of The Card Network said:
“We’re delighted to see the first Hynt cards rolling off our presses and being posted out, and we’re really pleased to be part of such an important and ground-breaking scheme. It’s great to know that we’re supporting a Wales-wide initiative from Flintshire.”
30 of Wales’ cultural venues are currently signed up to the scheme, including Clwyd Theatr Cymru in Mold and Venue Cymru in Llandudno. It is expected that up to 9,000 disabled patrons will sign up as scheme members.
Hynt Project Manager Emma Evans said:
“The Card Network has been much more than just a supplier on this project, they’ve been a true partner. Their experience in managing the CEA card has proved to be invaluable to us. We’re looking forward to seeing the first Hynt cards presented in the venues themselves, then all our hard work will have become a reality.”
Those who wish to apply for a Hynt card can do so online at www.hynt.co.uk. The process is simple – fill in a short application form, provide a passport style photograph and proof of eligibility. A photo ID card is then printed and sent to you.
The Hynt scheme is the first initiative of its kind, placing Wales as a leader in the improvement of equality of access across the arts.
Realistically, anyone could copy your photo ID cards if they have half a brain and a dye sublimation printer. It might not be totally perfect, but it’s likely to be good enough to fool a security guard or event officials.
Put a hologram or a watermark layer on the cards and it’s a different story.
What is a hologram anyway?
Holograms are 3D images built in layers, making them multi-colour and multi-level. This is what makes them very difficult to forge. Flex one of your bank cards, or hold it in a different light and you’ll see a Holographic image visible and shining in 3D.
The gold standard in card security
Having a Hologram on your ID cards is the gold standard in security, especially if the Holographic design is unique to you. They simply can’t be faked in one (or two) dimensional print.
So how do you get one on your ID cards?
Contrary to popular belief, holograms aren’t printed as part of the card; they’re added on as a layer. Some printers do this by using what’s called a holographic overlaminate – a roll of film put over the surface of the card. Some companies use blank overlaminate to strengthen the durability of the card (great for heavy-duty use, for example outdoors), but embed a hologram onto it and it gives the card anti-counterfeiting protection too.
Creating your own custom 3D image in high resolution does come at a price
The large card printer manufacturers will custom print your own Holographic images, either directly onto a ‘bank’ of ID cards or onto bespoke overlaminate film ribbons. HID for example can print large quantities of Holographic Foil cards with your own unique hologram that you can then overprint with individual data and photographs using their Fargo printers. But origination fees are expensive and turn around can take up to 8 weeks.
Need a cheaper solution?
If your budget won’t quite stretch to a bespoke Hologram (and let’s face it, most SME’s budgets don’t), then you might want to consider a standard over laminate or watermark graphic on your ID cards instead. Although this provides a more basic level of security, it still gives protection from card alteration or tampering.
And better still, it’s included free of charge in some printers.
Magicard’s patented HoloKote technology is built into the majority of their card printers including the very attractively priced Magicard Pronto (you can snap one up for just £637). This anti-counterfeiting feature prints a frosted watermark graphic across the entire face of your ID cards during the normal printing cycle that gives the appearance of a hologram. There are no extra costs to do this and no consumables like holographic lamination ribbons to buy – it’s all built-in.
The Pronto comes with a choice of four watermark designs to choose from. Bear in mind though that this does only provide basic security – anyone with the same printer could theoretically produce exact the same cards with the same watermark.
This won’t worry those who are just looking to deter opportunists. But for situations where the risk is greater, you should consider upgrading to the likes of HoloKote with a custom key logo. Magicard can produce your own unique ‘logo’ panel that you then insert into your printer (currently available on their Rio and Tango models) for less than £400. This then prints your own unique logo watermark onto your cards.
Many card printer manufacturers have standard holographic designs available as an overlaminate film ribbon. For example, you can buy overlaminate ribbons for Evolis printer models including the Zenius and Primacy for around £60. Choose from a generic, genuine Globes or world holographic design. The ribbon slots into your printer and overlays the holographic image on each card. The ribbon is good for about 350 cards, after that you’ll need to buy another. Also bear in mind that this type of ribbon has a shelf life – typically around one year.
Photo ID cards cost less than you think – especially when you can ‘bank’ any you don’t need for later use
Photo ID cards aren’t just for large companies with the budgets to match.
The Card Network caters for small companies, charities or organisations that want to badge a small number of staff for security or safety purposes. With more ID card suppliers in the UK switching to offering card printers only, we’re proud to still offer ID cards in quantities as small as 10.
Supporting small enterprises and charities
Many of our customers are small organisations or charities that need small numbers of ID cards for collectors or fundraisers. The nature of their work means they might need one or two new ID cards every month or so, for a new collector or a new event. This leaves them facing two unattractive options: either invest in an expensive ID card printer, or pay for a new print run every time a new card was needed.
We didn’t think this was very fair, so we introduced Card Bank.
Our ID Cards come in packs of 10, 25, 50, 100 & 250.
If you don’t use all of the cards in a pack with your initial order, you can ‘bank’ the remainder with us for future use at no extra cost.
It’s a great way of meeting future card requirements without any hassle or spending further budget.
How does it work?
Simply choose one of our card packs and whatever quantity you don’t use will be held in a virtual ‘bank’. So if you only need 16 cards right now, order the 25 pack and we’ll hang onto the other 9 cards until you need them.
You can then place orders throughout the year, even for single cards, until your balance is used up. There is no extra charge for this service, and you can order as many times as you like. You’ll only pay a small fee for packing and delivery.
What are the benefits of ordering this way?
Save time and hassle
Having a bank of cards ready to be ‘drawn down’ whenever you need them makes the process of ordering cards simple and quick – you don’t have to go through the ordering and billing process again.
More cost effective
If you order a larger block of cards than you need straight away, you’ll benefit from a lower unit price and you won’t have to pay for any small quantities in the future.
There’s only one purchase order and one invoice to deal with, rather than the hassle of raising paperwork for every individual order.
No minimum quantity
You can order your cards in as small quantities as you like, even single cards. The only thing you’ll pay for is a small delivery charge.
As there are no purchase orders or invoices to be raised, or designs to be created, we can print your cards and despatch them straight away.
If you thought ID cards were just for flashing at the security guard at work, or for near strangling you when reaching over to the car park sensor, think again.
We’ve collected together some of the lesser-known ones, some of which are a great idea, others are just bizarre.
1. ID Cards for young carers in Cornwall
Action for Children has just launched ID cards and crisis booklets for young carers, which will shortly be handed out in Cornwall.
Young people who care for a parent or family member often have a list of responsibilities that don’t fit into the ‘norm’, such as the need to leave school early to pick up siblings, collect prescriptions or keep a mobile to hand all the time.
Their ID cards will act as proof of their individual situation and outline their specific needs, and hopefully make their lives a little less stressful and challenging.
2. Chinese Street Lamps
Yes, you read that correctly.
The Shushan District of Anhui in China has recently made ID cards for over 4000 street lamps in the district, complete with a serial number and barcode.
Their purpose is to ensure that each number of street lamp is ‘the only one in the world’, thus making routine checks and maintenance quicker and easier.
We haven’t made this up, honest. It’s part of an information management system that will soon contain ‘all the data in the life-span of the public facilities’. Watch out random piece of broken fencing near the car park, you’re next.
3. Child safety ID cards
These are proving to be increasingly popular in the US, with many towns and districts running community family safety events that include the option to get free child ID cards.
The ID cards are created on the day, and contain name details, biographical information, a digital photo and fingerprint images of both index fingers.
The ID cards are kept by the parents – not the children – as a means of quickly providing up-to-date information to official bodies if a child goes missing, to give them a ‘head start’ in searching for them.
It sounds good in principle, but what if the parent’s purse or wallet is stolen? They’ve just handed over their child’s private information on a plate.
Also, and just as importantly, what about the privacy issue? If the information is stored on a database somewhere – which it inevitably will be – then surely the children’s data is subject to misappropriation, in some cases before they’ve even learned to count to 10.
4. Shiver me timbers: Somali fishermen
Bona-fide Somali fishermen are being issued with ID cards by the Somali Government so they can prove they aren’t pirates.
Apparently a good number are being mistakenly arrested or shot at by EU naval patrols that mistake them for profiteers or hijackers. Hardly ideal for them.
5. Radiation ID cards
An entirely sensible idea for children who are subject to a lot of radiation in hospital through scans or x-rays.
The radiation ID cards, which are currently in use in Joe DiMaggio hospital in South Florida, record each time a young patient is exposed to radiation, and for how long. This way they can monitor their total exposure, and lower doses accordingly.
6. ID cards for stray cats and dogs
Ok, so really these ID cards are for those animal lovers who feed stray cats and dogs on the streets of Mumbai. They often get a bit of stick from neighbours who don’t appreciate their efforts, so the Animal Welfare Board of India are providing them with ID cards in order to protect them: women and senior citizens primarily.
If you need some photo ID cards printing, say for your collection of goldfish or your drinking buddies down the pub, search our range here. Packs start from just 10 cards.
“If you don’t know the password you can’t come in.”
It’s a phrase often heard in school playgrounds up and down the country, as children play games with their friends.
But frankly, passwords could soon be irrelevant if biometrics continue to take off in the way that they have.
A piece of research carried out by Big Brother Watch based on data from the 2012-13 academic year, and published earlier this year, revealed that an estimated 40% of schools in England are using biometric systems. It therefore surmised that fingerprints have already been taken from more than one million school pupils; many without their parents consent.
These fingerprints are the necessary ‘password’ to access many of the school’s services, from paying for their lunch to checking out a library book.
The argument ‘for’
Supporters of using biometrics in schools are quick to point out a number of benefits. The most obvious one being security – a fingerprint can’t be copied or lost in the way that an ID card can. Then there’s the speed and convenience: no more queues at a card scanner when arriving at school or rummaging around for coins, holding everyone up, at lunchtime.
Let’s not forget the ‘cool’ factor in all of this as well. Opponents to fingerprinting in schools tend to be the parents, not the kids themselves, who generally welcome the idea, and look forward to the whole ‘sci-fi’ deal that goes with it.
One of the unexpected benefits was found in the library. Some schools reported a big jump in books being borrowed – the kids liked using the fingerprint scanner so they took out more books. Always having the means to check out a book ‘on them’ meant they were more likely to do so.
The solution also helps to ensure equality at meal times. With everyone using their fingerprint to ‘buy’ their lunch, it’s impossible to tell who qualifies for free school meals, which means no-one is singled out.
The argument against
For all its supporters, there are certainly those who are passionately against the use of biometrics. The concerns range from worries over privacy and the ability to ‘steal’ and misappropriate personal data, to the fact that these systems normalise the act of tracking and monitoring pupil’s behaviour.
Some of those responding to the report released by Big Brother Watch talk about the danger of biometric information lying on a database somewhere, at the mercy of hackers or lost by those clumsy enough to leave a laptop on a train. Biometrics providers are quick to point out that records of the actual fingerprint aren’t stored; rather it is encrypted into a series of digits. This is what’s used to confirm ID against the fingerprint presented.
One comment, left by Anonymous, sums up the concerns around privacy in the future:
“Future generations will not have any privacy or know what it is like to have privacy if we do not stop the erosion of privacy now… Yes it might be easier for kids to provide a fingerprint to get a library book out now but can they really be sure that it won’t come back to bite them in the future removing any possibilities of choice and privacy that they might want?”
The Freedom of Information Act
One of Big Brother Watch’s major issues is the fact that as many as 31% of the fingerprints were taken without gaining consent from the parents. With the introduction of the Protection of Freedoms Act 2012, which was passed in 2013, this should be a thing of the past.
The legal framework states that colleges and schools must follow these rules for biometric recognition systems:
– For all pupils in schools and colleges under 18, they must obtain the written consent of a parent before they take and process their child’s biometric data.
– They must treat the data with appropriate care and must comply with data protection principles as set out in the Data Protection Act 1998.
– They must provide alternative means for accessing services where a parent or pupil has refused consent.
A moot point for many schools
Let’s not forget that installing a biometric system doesn’t come cheap, so it simply won’t be realistic within some school’s budgets. But for those who can afford it, what will be the real price?
You can read the full Big Brother Watch report here
Does your school use a biometric solution? What kind of feedback have you had from parents and the children themselves? We’d love to know what you think.