Brilliant Budget Offer – IDP Smart 51 Secure Card Printer

Plastic ID Card Printer Package created for GDPR – Keep your Data Safe – Just £699*

If you’re looking for an ID Card Printer that’s not too expensive, produces great quality plastic cards quickly and helps you meet GDPR requirements by keeping your data safe, we recommend the IDP Smart 51 Secure.

We classify the IDP Smart 51 Card Printer as a ‘mid-user’ printer, one that is easily capable of handling 5000+ cards a year.

It’s a little more expensive than an entry-level printer which you can snap up for around £500, but as you’d expect, comes with a whole load more capabilities – like speed, print quality, reliability and upgrade options; allowing you to add encoding capabilities on at a later date for example.

But what makes this bundle stand out in an increasingly crowded ID Card Printer market is its strength in GDPR compliance.

The IDP Smart 51 Secure Bundle works because it makes it very difficult for unauthorised people to access your data in the first place.

Don’t forget – when you print an ID card, membership card, loyalty card or visitor badge with an individual’s personal details or photograph, you have a responsibility for ensuring that data doesn’t become accessible.

Many people don’t realise that an imprint of the data printed into a plastic card is retained on the printer ribbon.

Card Printer Ribbon Sensitive data
Printer Ribbons retain an imprint of each individual’s data – it should be disposed off securely

If someone can access the printer ribbon, they have a record of every individual’s details that have passed through it. 

So not only is it crucially important to securely dispose of the printer ribbon when you’ve used it, you need to prevent access to it in the first place.

Read more about our Printer Ribbon Shredding Service.

What comes as part of the IDP Smart 51 Secure Bundle

It comes with a Ribbon and Card Lock which means only the person with the key can unlock and use the printer, preventing bogus use.

The included Kensington Lock  chains the printer to the desk. If you have a busy reception desk, or have print cards in a public area, this stops the printer going walkabout.

Also included is:

  • Extended Rear Output Hopper
  • Easybadge Lite Card Design Software
  • YMCKO Ribbon, 300 prints
  • 100 blank cards
  • Cleaning Kit
  • 5-Year Warranty.

No other manufacturer offers a 5-Year Warranty on their plastic card printers, which shows the faith IDP Smart have in their printers.

We find the IDP Smart 51 to be fast, efficient and reliable. It’s capable of printing up to 212 single-sided colour cards per hour, or up to 720 mono cards per hour. If you regularly print ID cards, membership cards or other plastic cards, it’s hard to beat.

We are have a special ‘end of budget- year’ promotion on this model – just £699 + VAT and Delivery. This price isn’t available on our website. Call 01244 526009 to speak to our friendly customer service team.

Read more about the IDP Smart 51.

Have you considered how the GDPR affects your staff ID cards?

The new GDPR (General Data Protection Regulation) is nearly official. Although the regulation has been in place since 2016, from May 2018, it will become enforceable.

As an organisation, you’re probably someway through conducting an information audit, seeking to:

– Build a thorough picture of your ‘data landscape’ – i.e. documenting where your data is currently held and who you share it with,

– And what the lawful basis is for processing it. Do you need to regain the individual’s consent?

If you currently share your staff’s personal data with an ID Card Bureau and they print cards on your behalf, how does the regulation affect you?

The Data Landscape

Are you doing enough to protect the identities of your card holders?

If you outsource your ID card printing, you (as the Data Controller) are sharing personally identifiable information of your staff with an external third party (known as the Data Processor) which needs to be protected under the data protection principles of the GDPR.

It isn’t enough to just generate a list of your third-party suppliers or partners – organisations that process your personal data on your behalf –  you also need to assess their procedures. Is the data being processed in a manner that ensures its security? Are they meeting their GDPR responsibilities as a Data Processor?

The first thing to do would be to ask the ID card Bureau for their Privacy Policy and interrogate it. You need to know what they are doing with your data, how they’re protecting it and what they’re doing to ensure they don’t infringe on the rights of the subject of that data.

Lawful basis for processing & consent

You need to demonstrate that there is a lawful basis for processing data. In the case of ID cards this is simpler than most: you need your staff to wear their ID cards to access the building and complete their job responsibilities.

In this case, the processing of the data is necessary in relation to a ‘contract the individual has entered into’ – namely employment.

What are the risks of continuing to use an external card printing company?

Remember that your staff have the right to know where their data is stored, and you have an obligation to implement technical and organisational measures to show that you have built data protection into all your data processing activities.

First things first – you need to ensure that any third party processing your data has their own GDPR ‘ducks in a row’. Are they fully compliant?

Naturally there are risks when you aren’t controlling the data yourself. And the more third-party processors you use, the more that risk increases.

Data Breach

Don’t forget, under GDPR, if there is a data breach by one of your Data Processors, you are both liable (you as the Data Controller, the third party as the Processor) – even if there is nothing you could have done to prevent that breach. You are also reliant on the Processor informing you that a breach has occurred.

Failure to report a breach when it happens could result in a fine, as well as a fine for the actual breach itself.

Printing your own cards minimises your data risk

An ID card printer puts you in control of your own security

Bringing your ID card or membership card issuance inhouse allows you to manage the data risk, rather than relying on a third-party processor to process and store your data correctly and securely.

Investing in a Plastic Card Printer puts you in control of your own data:

  • You keep your personally identifiable information within your own controlled environment.
  • You manage when cards are printed, by whom and how the data is handled.
  • You manage the right for rectification and the right to be forgotten or restrict processing
  • You follow your own due process rather than relying on someone else to follow theirs.
  • Choose a plastic card printer with the necessary locks and security features, and you’ll ensure that no unauthorised personnel can access it.

If you choose to print your cards yourself, don’t forget about the data you leave behind 

A lot of people don’t realise that the card printer ribbon retains the imprint of the personal information after the card has been printed.

Smart 51 ribbons
Card Printer Ribbons retain the imprint of images and confidential information

Which means anyone picking up the used ribbon after its been discarded would be able to retrieve all the information of your card holders.

Make sure you build the shredding of your printer ribbon into your due process or you could buy a card printer that automatically ‘scrambles’ the ribbon for you. Read more here

Do a thorough data mapping

Whether you choose to carry on using an external supplier for your ID cards or you take them inhouse, make sure you consider all angles of the process. Where are the risks likely to lie?

Is the data transmitted securely, and kept on a password protected database for example? Is a data breach possible through not disposing of a card ribbon safely, or by sending cards through non-secured mail?

Considering the reasons you might fail to meet GDPR compliance is the best way to create a plan to ensure you don’t.

Read more on the ICO’s website

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TLC for your plastic card printer

Show your printer some love regularly and it will reward you with years of service

We all need a little bit of care and affection every now and again. And your plastic card printer is no different.

If you’ve bought a printer to print your own cards in-house when you need to, you’ll want to get the most out of your investment, as even an entry-level plastic card printer isn’t cheap.

Obviously the more of a work-horse the plastic card printer is, the more you’ll need to maintain it.

It’s easy for dust and dirt to become trapped in your plastic card printer and on your rollers as cards have a high static charge. This can result in poor quality print: images can be blurred and colours and text won’t be as sharp. Lack of cleaning over time can cause repair issues and eventually cause the printer to stop working altogether.

TLC for printers
Some TLC will do wonders for your plastic card printer

If you’re regularly knocking out large runs of double-sided colour cards, you’ll need to give your printer some TLC more often. And no, a hug won’t do.

Tips for ensuring a happy plastic card printer (and getting the best quality print)

 As well as ensuring the best quality output, cleaning your plastic card printer regularly will also extend the life of the print heads and magnetic encoders. Which means the machine will last longer.

Here are a few simple and inexpensive ways to make sure your printer gives you years of service. Manufacturers recommend you clean the plastic card printer every time you change your ribbon and every time the cleaning light is on.

1. Use cleaning swabs for visible debris

If debris or dust is visible on the printhead, a cleaning swab is the safest way to remove it without damage. Never use a sharp object to do this as it could permanently damage the printhead.

2. Use a cleaning card for a fuller deep-clean 

Using pre-saturated cleaning cards will ensure the printheads, transport rollers and magnetic encoder station are kept clear of debris. It’s like a deep clean for your card printer.

3. Improve printing performance with a cleaning roller

Using a cleaning roller regularly will improve printer performance by picking up debris from blank cards, producing sharper graphics and text.

You can buy branded products from the printer manufacturer, or generic products designed to fit multiple printers, which are cheaper.

You can generally buy all three in a pack for cost savings.

Regular cleaning will prolong the life of your plastic card printer, reduce maintenance fees and reduce the amount of downtime you experience.

Search our range of cleaning kits.